Advice for Editors

Increasing Submissions, Visibility, and Impact for Your Journal

One of the most important facets of a journal is ensuring that there is a continual flow of quality manuscripts submitted to the double-blind peer review process. To ensure that this happens, authors and scholars in the academic community need to submit their research to your journal. By disseminating material and posting information related to the journal, the discoverability of your journal can be increased, which in turn leads to more manuscript submissions.

While IGI Global can distribute your journal’s call for papers through our extensive mailing list, it’s imperative that you, as Editor-in-Chief, are doing your due diligence as well. Members of IGI Global’s development and marketing divisions will help in any way that they can, but certain actions must be performed by the Editor-in-Chief, as noted in the signed contract. As the expert and respected academician in the field, a personal invitation from you will carry more impact, compared to a broad call from your development editor. In our decades of experience, we find that efforts to recruit manuscript submissions are typically much more well-received by the research community when coming from the leadership of the journal.

Here is the excerpt from your signed contract which outlines your role in promoting the discoverability of your journal:

1. Editor in Chief is requested to encourage the members of his editorial board to recommend the journal to their libraries.
2. Editor in Chief must understand that in order for the journal to be a strong influence in its area, the process of manuscript recruitment should be a continuing task for the editor.

Increasing the submission number for your journal will allow you to be more selective in garnering high quality content and will also expand the network of contributors who can support with the promotion and usage of your journal. Ideally, also leading to greater visibility for your journal, thus increasing citation impact and indexing potential.

Improving the indexing positioning of the journal and also submission numbers for a journal work in tandem, and it’s very difficult to have one without the other. In IGI Global’s 30+ years of publishing experience, we have noticed that the journals with better indexing inclusion (due to high citation rates and impact) also receive higher submission numbers. The two are correlated, and it’s imperative that we, IGI Global, and you, the Editor-in-Chief, work individually and collaboratively to increase submissions and visibility/usage of the content.

This guide will provide an in-depth description of how to increase submission rates and visibility for your journal through various methods.

Call for Papers

The Call for Papers may be, simply put, the most important communication used in your promotional efforts to recruit more submissions. This document includes all the pertinent information to an author, including the mission/description of the journal, a point of contact, submission link, topics covered, etc.

Here are a few places where you can distribute your Call for Papers:

Listservs

Posting on Listservs is an efficient way to circulate relevant information about your journal quickly and easily, including the call for papers, to individuals with a devout interest your journals field of study. Please consult the table below for listservs, categorized by subject, to which you can subscribe.

Please keep in mind that IGI Global cannot post anything on Listservs on your behalf.

For more information on distributing your call for papers, please view IGI Global's "Distributing Your Call for Content" page.

Social Media

Social Media has become a powerful outlet for networking and communicating in a timely manner, regardless of location in the world. Sites like Facebook, LinkedIn, Twitter and Google+ allow for groups of like-minded individuals to come together and format their feeds with information that relates to them. By increasing your social media following, and forming groups of researchers in academia, you can post relevant information about your journal, such as the journal's brochure, cover image, discount form, and call for papers, on your social media accounts.

University/Personal Website

Posting the call on your university and/or personal webpage is a way for your colleagues or anyone perusing the webpage to submit a manuscript to your journal.

Conferences

If you are attending an upcoming conference, take numerous copies of the call for papers to distribute to attendees.

Associations and Societies

If you are currently a part of a society or association, find out if you can post the Call for Papers for your journal on their website, on various online forums, and/or in any related publications. Also, consider making the journal an “official publication” of the society or association.

Consider Revamping the Call for Papers

Feel free to work with your Development Editor and/or co-Editor to look to revamp the overall coverage of the journal. Adding relevant topics that the journal covers is an effective tactic to broaden the overall scope of the journal and attract more submissions and interest.

Collaboration with IGI Global Book Authors/Editors

Group thinking and brainstorming can be an effective method to increase submissions to your journal, especially if others have great success in promoting his/her journal, book, etc. You could also talk to your Development Editor at IGI Global and inquire about transferring non-published chapters to your journal for potential review. Furthermore, including a book review is an easy way to add some extra substance to the issue.

Associations, Societies, & Research Groups

As mentioned earlier, if you belong to any associations, societies, and/or research groups and haven’t reached out to individuals there about publishing in your journal, you have missed on a prime opportunity! However, it’s not too late to invite your colleagues to submit to your journal.

When posting or sending a communication to individuals from an association, it’s important to include the following information:

• Your role/longevity within the association/research group.
• Key information about the journal (indices, accolades, mission, topics covered, etc.).
• Direct link to submit his/her manuscript in the eEditorial Discovery® submission system. (https://www.igi-global.com/submission/submit-manuscript/)
• Call for Papers

Personal Invitations

Sending out personal invitations to submit to a journal is critical to the success of any journal. These personalized invitations establish a connection with the researchers, potentially increasing the likelihood that they will submit to your journal. These personal communications from you, as the Editor-in-Chief, carry far greater weight and impact than any communication your Development Editor at IGI Global could send.

Here are some groups you can send personal invitations to:

Past Contributors

Reaching out to those who have already published in the journal is an effective tactic in increasing submissions, as you can already verify that there is interest in the journal for this particular individual. This particular researcher likely had a positive experience with you and the journal, further increasing the likelihood that they will consider submitting again. The message that goes to a past contributor is slightly different than someone who has never submitted before. Here is the key information to include in this specific communication:

• Statement of gratitude for publishing before. Also, recognize the contribution (include the article title if you can).
• Seeking another manuscript, based on their pedigree and reputation within the field.
• You can even mention how the journal has grown, changed, and/or developed since their last experience with the journal.
• Call for Papers

Review Board Members

Within the eEditorial Discovery® online submission system, you are able to download an excel spreadsheet that contains pertinent information about each reviewer, including their name, affiliation, email, role, and detailed statistics about their reviewing history. With this report, you can quickly send a mail merge to all of your reviewers, thanking them for their reviewing work and seeing if they would like to submit a paper for consideration within the journal. To get to this report, you just need to log into the eEditorial Discovery^® submission system, click on “Admin” in the top header, and then click “journal reviewers”. From there, click on your journal in the drop-down menu and then the button on the left-hand side that says, “Download Reviewer Listing.”

In this communication, please provide the following information:

• A statement of thanks for their reviewing activity.
• Gauge their interest in publishing within the journal.
• Clearly outline the fact that just because they are a reviewer for the journal does not guarantee publication. Make sure that they also understand that the paper will undergo a formal double-blind peer review process.
• Call for Papers

Additionally, it is crucial to inform your review board that part of their responsibility as board members is to promote the journal and actively recruit submissions as well. These integral members of the journal should promote the journal in a similar manner as the Editor-in-Chief.

Add a Co-Editor and/or Managing Editor

Adding a Co-Editor and/or Managing Editor to the leadership of your journal is an incredibly effective way to further expand the reach of your journal and will greatly increase submissions. By adding another distinguished individual to the journal, the journal is opening itself up to another network of potential contributors, and depending on the individual’s reputation in the field, they could add significant notoriety to the journal.

Additionally, they can help with work in the submission system, allowing for more promotional efforts, as time will be freed up for sending out communications, posting on Listservs and social media, etc.

Timeliness with Incoming Submissions

Acting on submissions in a prompt manner and efficiently placing papers into and through the review process is important to increasing submissions, as it leaves contributing authors with a positive thought about the journal. Letting manuscripts sit too long and/or not swiftly processing papers into/through the review process lessens the likelihood of that author submitting a future manuscript to your journal. Furthermore, those authors could encourage others in his/her network to submit their manuscripts elsewhere.

Communicate with Your IGI Global Development Editor

This step is imperative, as your IGI Global Development Editor can help with numerous items, including sending a call for papers to our mailing list, take action for you in the submission system, contact sheets for members of your journal and past contributors, etc. At the very least, attempt to maintain a weekly dialogue with your Development Editor. This is important to ensure that your Development Editor is up to date on all facets of the journal at any juncture.

While this guide is by no means a full account of every promotional activity, it is an extensive list with a variety of methods to garner more submissions to your journal. As always, please reach out to your Development Editor or the Marketing Department (marketing@igi-global.com) with any promotional inquiries you may have.

Increasing Submissions, Visibility, and Impact for Your Book

Receiving the requisite number of chapters per the publisher's format guidelines is a pivotal aspect of any book project. To achieve this, it is imperative that researchers within the academic community submit prospective chapters to your publication. By actively disseminating project-related content and sharing information, you can enhance the visibility and discoverability of your book, subsequently attracting a greater number of manuscript submissions and potentially completing your book project early.

While IGI Global can certainly distribute your book's call for chapters to our extensive mailing list, it is crucial for you, as the editor, to take proactive steps. While our dedicated team members in IGI Global's development and marketing divisions are ready to assist, certain responsibilities are clearly outlined in the signed contract and fall within the editor's domain. Given your esteemed expertise and standing in the academic community, a personal invitation from you holds significantly more influence compared to a broad call initiated by your development editor. Drawing from our extensive experience spanning decades, we've consistently found that recruitment efforts for manuscript submissions tend to be far more positively received within the research community when initiated by the leadership of the book project itself.

Here is the excerpt from your signed contract which outlines your role in promoting the discoverability of your book:

1. Editor must develop a formal "call for chapters" within the eEditorial Discovery system utilizing the Publisher's call for chapters template. Editor agrees to publicize the approved call to potential Contributors. Editor is also responsible for posting the call to various LISTSERVs.
2. Editor must understand that in order for the book to be a strong influence in its area, the process of manuscript recruitment should be strictly followed according to the book's call for submission deadlines.

Increasing the submission number for your book project will allow you to be more selective in garnering high quality content and will also expand the network of contributors who can support with the promotion and usage of your book. Ideally, this also leads to greater visibility for your book, thus increasing citation impact and indexing potential.

This guide will provide an in-depth description of how to increase chapter submissions and visibility for your book through various methods.

Call for Chapters

The Call for Chapters may be, simply put, the most important communication used in your promotional efforts to recruit more submissions. This document includes all the pertinent information to an author, including the mission/description of the book, a point of contact, submission link, topics covered, etc.

Here are a few places where you can distribute your Call for Chapters:

Listservs

Posting on Listservs is an efficient way to circulate relevant information about your book quickly and easily, including the call for chapters, to individuals with a devout interest in your book’s field of study. Please consult the table below for listservs, categorized by subject, to which you can subscribe.

Please keep in mind that many Listservs will not allow publishers to post content on Listservs. Thus, it is imperative that you identify Listservs relevant to your book's topic and post the call for chapters yourself.

Social Media

Social Media has become an oft used method of communicating research in recent times. Specifically, researchers have used LinkedIn, Twitter, Reddit, Facebook, and Google+ to share newly published research as well as inform each other of forthcoming publications that are seeking submissions. By increasing your social media following, and forming groups of researchers in academia, you can post relevant information about your book, such as the call for chapters or personalized invitations/appeals on your social media accounts.

University/Personal Website

Posting the call on your university and/or personal webpage is a further way in which you can ensure the call for chapters reaches your colleagues or anyone perusing the webpage.

Conferences

Conferences are a great way in which you can connect personally with colleagues and inform them of your upcoming book. Taking copies of the Call for Chapters can also help you to distribute invitations to the attendees.

Associations and Societies

If you are currently a member of a society or association, you are encouraged to post the Call for Chapters in the forum or distribute to the membership list, if you are allowed.

Consider Revamping the Call for Chapters

Many books undergo two, sometimes even three rounds of submission recruitment. Editors are encouraged to make slight changes to the Call for Chapters in between rounds if it does not seem to be yielding the necessary results or is capturing submissions that are out of the editor's intended scope. Feel free to work with your Development Editor and/or co-Editor to investigate additional relevant topics that the book can cover and ways in which to attract more submissions and interest.

Collaboration with IGI Global Journal Authors/Editors

Group thinking and brainstorming can be an effective method to increase submissions to your book, especially if others have great success in promoting his/her journal, book, etc. You could also talk to your Development Editor at IGI Global and inquire about transferring non-published articles or chapters to your book for potential review. Furthermore, including an Invited Paper is an easy way to add some extra substance to the project.

Associations, Societies, & Research Groups

Associations, societies, and/or research groups are excellent groups to utilize to find other experts who are currently researching in your book's topic. Posting on online forums, reaching out to membership lists, etc. are ways in which you can boost quality submissions to the book. Also, with Platinum open access publishing models available for books, associations or societies may decide to provide the funding for the book to make it open access, opening the potential range of your contributors as it would be in compliance with many new government and institutional publishing mandates.

When posting or sending a communication to individuals from an association, it’s important to include the following information:

• Your role/longevity within the association/research group.
• Key information about the book (indices, accolades, mission, topics covered, etc.).
• Direct link to submit his/her manuscript in the eEditorial Discovery® submission system. (https://www.igi-global.com/submission/submit-manuscript/)
• Call for Chapters

Personal Invitations

Sending out personal invitations to submit to a book is critical to the success of any book project. As mentioned before, according to surveys conducted of researchers, they much prefer to receive invitations for publishing directly from the editor of the publication. Personalized invitations can establish a connection with the researcher and provide a level of personalization that is much appreciated amongst the numerous spam prospective authors receive daily. Personal invitations are one of the best ways to garner chapter submissions and have the highest likelihood that the recipient will submit to your book. These personal communications from you, as the editor, carry far greater weight and impact than any communication your Development Editor at IGI Global could send.

Here are some groups you can send personal invitations to:

Past Contributors

If you have published a book or if you are part of the leadership team of a journal, reaching out to individuals who have published in your publication in the past is an effective tactic for garnering new chapter submissions. These individuals understand and are familiar with your editor capabilities and style and are thus more likely to follow through with a chapter submission. The message that goes to a past contributor is slightly different than someone who has never submitted before. Here is the key information to include in this specific communication:

• Statement of gratitude for publishing with you before. Also, recognize the contribution (include the chapter/article title if you can).
• Seeking another manuscript, based on their pedigree and reputation within the field.
• Call for Chapters

Add a Co-Editor and/or Managing Editor

Adding a Co-Editor and/or Managing Editor to the leadership team for your book can expand your networking options, especially if the Co-Editor has a different affiliation and is located in a different region from yours. This can significantly improve the diversity of contributions within the book. Moreover, depending on the individual’s reputation in the field, they could add significant notoriety to the book. Editors new to book publishing are encourage to add a mentor who can support with editorial guidance, especially in regards to decision making, and can support with a network of colleagues with significant expertise in the field.

Additionally, they can help with work in the submission system, allowing for more promotional efforts, as time will be freed up for sending out communications, posting on Listservs and social media, etc.

Timeliness with Incoming Submissions

Acting on submissions in a prompt manner and efficiently placing chapters into and through the peer review process is important for the retention of chapters. Letting chapters sit too long and/or not swiftly processing chapters into/through the peer review process can delay the book and cause authors to withdraw their chapters. Furthermore, those authors could encourage others in his/her network to submit their chapters elsewhere.

Communicate with Your IGI Global Development Editor

This step is imperative, as your IGI Global Development Editor can help with numerous items, including sending a call for chapters to our mailing list, taking administrative action for you in the submission system, providing contact sheets for members of your book and past contributors, etc. At the very least, attempt to maintain a weekly dialogue with your Development Editor. This is important to ensure that your Development Editor is up to date on all facets of the book at any juncture and can support with intervention strategies should the book become delayed.

While this guide is by no means a full account of every promotional activity, it is an extensive list with a variety of methods to garner more submissions to your book. As always, please reach out to your Development Editor or the Marketing Department (marketing@igi-global.com) with any promotional inquiries you may have.